Prepaid report
Posted by Cameron Telfer, Last modified by on 22 June 2016 03:03 PM
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This report is accessed via Reports, then Accounting sub menu. Storman can display prepaid income in two ways.
Prepayments reporting is based upon accurate information being entered against Customer accounts. The value of these reports is predicated on refund strategies and the real liability is subject to each sites policy on the term being honoured. There are times when these reports can be inaccurate. Recent data conversion is the main issue and changing the method used. e.g. daily rate back to whole month etc. Storman has no past data to work with. The software recognizes paid to dates in the future but cannot recognize what the deal was that created the transaction. Rather than making assumptions about how the future prepayment was arrived at the report will show NOT BILLED THIS PERIOD in the report. As billing cycles develop, these reports become more accurate as history is generated to support the report.
The report shows the Agreement number, the Berth(s) / Unit(s) / Vault(s) occupied, the Customer name, the Rental Amount, the Last Bill Date and the Next Bill Date. It also has a Billed in Advance column and a Paid in Advance column. This report works off the transaction dates, i.e. the prepaid charges that have transaction dates in the month you are looking at. The Billed in Advance column includes all transactions that have been billed in advance, and not just rental fees; Likewise, the paid in advance is the total paid in advance. At the bottom of the report the total billed in advance is split into the various prepaid categories.
You can choose to exclude from the report those Agreements that do not have rent that has been billed in advance, although be aware that doing so is likely to reduce the total in the paid in advance column. | |
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