Setting up accounting integration
Posted by Cameron Telfer, Last modified by Nyree Tomkins on 27 November 2018 10:03 AM

Storman only supports accrual method of accounting.  It does not support cash accounting method.

This article refers to accounting terminology and requires setup in both Storman & your accounting software. You may wish to have your accountant on hand during the setup process.

This article assumes that you already have accounting software setup with your account information & General Ledger. Please seek advice from your accountant for correct accounting software setup procedures.

Please note, for Storman Central users you will need to decide whether you will run your exports from the Head Office end or the site end. The Chart of Accounts data does not sync between site and the Head Office, so you will need to set this up at the end you intend to export from.

Supported Software.

  • Great Plains
  • MYOB 2003-2013
  • MYOB 2014 onwards 
  • Reckon (using the Quickbooks extract)
  • Quickbooks
  • Xero
  • Sage

Overview of steps:

  1. Navigation to: System setup
  2. Select the accounting software
  3. Set GL Codes
  4. Add Accounts in Chart of Accounts

Navigation to: System setup

Begin by navigating to system setup under the maintenance menu.

Select the accounting software

Under the Accounting tab select the Accounting method to use and select what software you will be exporting to.

Hint: The rest of the details should be prefilled, but you can make changes as required.

  • Select OK to save and close system setup.

Set GL Codes

Next you will need to set the GL Codes for all charges. This is done under Analysis codes, which can be found under the maintenance menu. (More on setting up Analysis codes can be found here)

  • Select OK once all GL codes have been added.

Add accounts

Lastly you will need to create your Storman Chart of Accounts. This is done in Chart of Accounts under the Accounting menu.

  • Account Number. This number needs to match the account number in your accounting software.
  • Report name: This should match the Facility ID
  • Description. This is the name of the account.
  • Account Type. Select the type of account this is. Take note of the examples found below the field.

  • Select OK when all accounts have been set up.

Note: For Xero accounting Exports use:
Account type "P" for Revenue/Income Items, "D" for Current Assets, "C" for Current Liabilities and "S" for Other Equity Accounts.

  • Storman is now ready to export into your accounting software.
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