Backup your StorMan datafile to Dropbox
Posted by Cameron Telfer, Last modified by Denis Mikheev on 10 October 2016 12:43 PM

  • Dropbox is third-party software and is not supported by Storman. We provide this article merely to offer some initial assistance. Please consult your IT technician for further assistance and clarification if required. Storman Software is not, in any way, responsible for the reliability & usage of this third-party product and/or service, or any issues (including but not limited to billing, technical, physical, mental or other) resulting from its use.

Dropbox is a file hosting service operated by Dropbox, Inc. that offers cloud storage, file synchronization, and client software. Dropbox allows users to create a special folder on each of their computers, which Dropbox then synchronises so that it appears to be the same folder (with the same contents) regardless of the computer it is viewed on. Files placed in this folder are also accessible through a website and mobile phone applications. Source: Wikipedia.


How to get Dropbox

  1. Visit the Dropbox website and sign-up for your desired account size & type.Note: While your Storman datafile will generally be smaller than 1GB, you may wish to store a number of sequential backups over a certain period of time.Note: Dropbox can be used to store virtually any file or folder online ('in the cloud') in a secured environment. As such, you may wish to use it to backup other computer data, such as important documents, etc. Keep this in mind when selecting your Dropbox account type & size. That said, you can always upgrade your Dropbox account later if you need to.
  2. Install the Dropbox client software onto your Storman computer & sign-in using your new Dropbox account details. If you need help doing so, please refer to the Dropbox how-to guides (on their website), or ask your IT Technician for assistance.

  3. Navigate to the Dropbox folder on your computer and create a new folder inside, name itStorman Backups. You're now ready to backup your Storman datafile to the cloud using Dropbox.


Backing up my Storman datafile using a Dropbox

There are several ways to backup your Storman datafile to your Dropbox. These include...

  • Method 1: Configuring Storman to save manual backups (from the File menu) into your Dropbox folder
  • Method 2: Configuring Storman to automatically save backups into your Dropbox folder
  • Method 3: Manually copying your datafile into your Dropbox folder


Method 1 is recommended. As such, we have outlined the setup details for this method below...

  1. Select Maintenance, then System Setup.
  2. On the Operations tab, locate the Local Backup section and click Select Folder to browse to the location where you wish your backups to be saved (i.e. the Storman Backups folder inside your Dropbox).
  3. Click Select to choose your folder.
  4. Click OK to save & close. You have now configured Storman to save its manual backups into the Storman Backups folder, which resides in your Dropbox.Note: Manual backups do not occur automatically (hence the name). You will need to follow the instructions below each time you wish to make a backup to your Dropbox...


How do I perform a backup into my Dropbox?

  1. In Storman, select File, then Backup.
  2. If you followed the instructions above, Storman should already default to your special Storman Backups Dropbox folder. Click Select. The backup will now save to the selected location.
  3. Once complete, click OK to close the confirmation prompt. A Storman backup has now been made in your Dropbox folder (which will sync to the cloud as part of your Dropbox setup).


Important things to keep in mind...

    • Backing up your datafile using Dropbox in no way replaces the need for a normal Storman backup.

    • Everything placed inside your Dropbox folder will automatically syncronise with the Dropbox servers on the internet (aka 'the cloud'). As such, if your Storman datafile is 1GB in size, then that 1GB of data will get transferred to the Dropbox servers. This transfer is classed as an "upload"; the speed of this transfer is limited by the upload speed of your internet connection. Please contact your ISP or IT Technician if you are not sure what the upload speed on your internet connection is.

    • Furthermore, everything placed inside your Dropbox folder will automatically syncronise with any other computer(s) where you have the same Dropbox account installed; keep this in mind when installing Dropbox on other devices. The Dropbox folder on your computer, as well as in the cloud, will eventually fill up; as such, you may need to remove older files from time to time. As always, check with Dropbox or your IT Technician for further details & advice.For example: You have Dropbox at work where you put your Storman datafile backups & you have the same Dropbox account installed on your laptop which you use while out & about using a mobile broadband modem from your telco. Be warned that Dropbox will sync regardless of what connection you're using - this data syncronisation may quickly use up all of your mobile broadband data allowance.


  • Some internet providers will count uploads towards your monthly internet usage quota (or allowance); as such, you may wish to compress (zip) the Database folder once you've copied it into your Dropbox. Check with your ISP to ensure you are not charged for excess usage. Please contact your ISP or IT Technician if you are not sure if uploads count towards your internet usage quota.For example: If your Storman datafile is 1GB and you make a copy to your Dropbox every day for a month (30 days), then this will count as 30GB of data transfer for that month.


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